should we study business correspondence ?

Correspondence or correspondence activities become part of organizational life everyday business. Correspondence in business have a role as follows: 1. Creating a good letter, clear and precise. In everyday life, the error in the writing is still a lot going on. For example, the composition incomplete sentences, convoluted, correct punctuation, grammar irregular and one adopts the model of a letter. The error is caused, namely: a. There is no guidance and control on how to write a good letter, both within the family and the organization.

b. Society itself is too forgiving of errors in the writing. Semraut letter could give rise to misunderstandings or a chaos that would impede the flow of information. Correspondence activity indirectly a learning process in creating a good letter, clear and precise. 2. Creating good cooperation. Companies can not achieve the goals without cooperating with other parties. To be able to work together well, the company needs to maintain good communication. The other party will support the creation of good cooperation. 3. Spread activities. Not everyone in the company will automatically know the activities that take place within companies or activities that take place between companies with outsiders. Contact plays an important role in spreading the company's activities, both internal and external to the company. Parties Involved In correspondence In general, the parties involved in the correspondence are: 1. Correspondent, that person or party yan corresponded or who signed the letter.

2. The editor, the person drafting the letter.

3. The Secretary, that is, those who assist leaders in correspondence activity.

4. Typists, that is, those who helped produce the letter.

 5. Register, that is, those who perform clerical or administrative activities letters include the provision of a number of letters, the recording of outgoing mail and incoming mail, as well as handle archiving letters (filling system).

6. Courier, that person or party who delivered a letter to the recipient.

Things That Should Look For In Contact

1. The Giver Book      

Understanding on the part of the message giver more attention to the written language is used. Mengenalbahasa necessary understanding to write a good general good written language, namely:

• Clearly

Understanding clearly here is clear about the purpose of writing the letter and clear in writing, if the author wrote by hand, and grammar used to achieve this purpose a letter writer must think about the topic of problems in a mature and gather supporting data, if the problems in written by hand, then the writer must seek written form that is easy to read, while that used proper grammar Peulis must learn the rules of Procedure of Indonesian and diligent reading and writing so the ability is increasing.

• Short

Understanding short here is directly on the subject matter without forgetting the rules of politeness in writing a letter. Problems often arise in us as a nation East is a rule of courtesy is too long compared to the material itself talks.

• Using a common language

The common language here means the language normally used. It is true that the language used can menunjukkna image or image of the Creator letter, but if the intention in the heading was not until the communication process did not work as expected. So before using a foreign language or regional language, letter writer should think, common is the language used in everyday life, especially for the reader? Two things to be aware of is the truth and the term, because not to attempt to improve the image of precisely the opposite effect as the destroyer of the image due to clerical errors or language term used.

• Use standard writing common

What is meant by writing a common standard does not mean raw writing standards as in standard Indonesian grammar, but by looking at the object of the letter is addressed. When the letter addressed to friends, family, or colleagues in which it has been understood familiar habits, behavior, culture, and so instead use standard language iti will reduce the levels of familiarity. Appropriate standard language used for formal written communications such as letters in the employment relationship, the relationship of teaching, and so on.

2. The Message Given (Communicant)

Understanding on the part of the message recipient is very important because that's the message will be delivered. Pihakn understanding this is done by looking at the social background, education, culture, customs, social level in a group and so on. Knowing the background of the message recipient can be used as an important consideration for determining the language of the letter used. Language "high" will only lead to futility, if not understood by recipients